This successful Executive Assistant is a highly skilled professional who has played a crucial role in the seamless operation of executive functions over the last 30 years. With exceptional organisational, communication, and problem-solving abilities, they adeptly manage schedules, facilitate effective communication, and handle confidential matters with utmost discretion. Their proactive approach and keen attention to detail ensures that they can focus on strategic initiatives, making this candidate an invaluable asset to any organization.

Exposure includes:

  • Promoted to Executive Assistant for the General Manager UK & Ireland. She really enjoys supporting on a one-to‐one basis and she takes care of everything needing attention in the GM’s office. This can range from organising large scale conferences, meetings with VIPs, to managing the GM’s time/calendar and prioritising tasks effectively.
  • Her exceptional organisational and time management skills enable her to efficiently manage complex calendars, coordinate meetings across multiple time zones and prioritise tasks with meticulous attention to detail.
  • She is also responsible for producing the bi‐weekly leadership team meeting agenda, running the meetings, and taking minutes/actions, later producing and sharing via Teams site.
  • She developed an efficient process for DocuSign management, which she successfully deployed to other team members – giving training where needed. As the highest‐level DocuSign user at the Surrey Head Office, she was always on hand to provide help and advice where required.
  • In addition to her other responsibilities, she was fully accountable for Head Office contracts, including symposium, congress, team events and recurring webinars. She raised all contracts, uploaded into DocuSign, processed payments and prepared invoices. Liaising with HCPs and vendors alike, directly and professionally regarding their payment queries/questions.

System exposure: Microsoft Office Suite, Teams, Zoom, SharePoint, SAP, Concur, Salesforce, PromoMats, iLearn, Lotus Notes, Expenses Online, eSHOP/eBUY (Coupa), wintegrate, Linx (Veeva), Zinc, TIBCO Spotfire, IRIS Accounting, Resource Scheduler, Adobe Acrobat, Xpend

Qualifications: Mental health first aider

Notice period: Available immediately

Candidate ref: 121270