Our client, an engineering-based company providing specialised services to a variety of sectors, is currently seeking a proactive and organised Administrator/Office Manager to join their team at their site facility based in Bordon. This role will initially be on a temporary basis but with a view to becoming permanent.
Please note: Due to the location of the site, applicants must have a valid driving licence and their own transport.
Administrator / Office Manager – Benefits
- Percentage of the Company Profit Share Scheme
- Company pension scheme
- Free on-site parking
- Training and development opportunities
- Supportive and friendly working environment
- Company social events
- Opportunity to work in a unique and varied role within the engineering sector
Administrator / Office Manager – About The Role
The Administrator/Office Manager will provide key support to a variety of departments, with additional support to the Directors and wider team as required. This is a varied and rewarding role ideal for someone who enjoys multitasking, thrives in a dynamic environment, and takes pride in providing high-quality support across different departments.
Key Responsibilities:
Engineering Department Support
- Arrange travel for team members (flights, taxis, hotels)
- Ensure all documentation is accurate and up to date
- Raise purchase orders and procure necessary equipment and supplies
- Maintain and update procedures
- Support inventory management alongside the Engineering Manager
- Manage logistics for shipping of spare parts and tools
- Prepare and issue shipping invoices and packing lists
- General filing and administrative support
General Administration
- Handle and transfer incoming calls professionally
- Greet and register visitors, ensuring security protocols are followed
- Manage meeting room bookings and refreshments
- Maintain a clean, safe, and functional office environment
- Coordinate building maintenance and annual servicing
- Provide general office support including scanning, filing, copying, and archiving
- Manage international travel logistics including visas, vaccinations, and passports
- Track and update employee attendance and maintain fire register
- Support Directors with travel bookings and meeting coordination
- Oversee company vehicle administration (MOTs, insurance, tax, servicing, driving licence checks)
- Maintain control of company equipment allocation and reporting
- Organise and record weekly vehicle checks and associated documentation
- Perform other duties as reasonably required by the business
The successful Administrator / Office Manager will have/be:
- Proven experience in an administrative or office management role, ideally in an engineering environment
- Excellent organisational and communication skills
- Strong attention to detail and ability to multitask effectively
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and within a team
- Full UK driving licence and access to own vehicle due to site location
- Right to work in the UK