Our client, a rapidly growing successful distribution business, is looking for a motivated and detail-oriented Logistics Coordinator to join their team for a 6-month contract. This is an excellent opportunity to gain valuable experience in a fast-paced logistics environment, with the potential for a contract extension. The role will require a proactive approach in managing various logistics activities, including collections, documentation, supplier invoices, and customs procedures.
Logistics Coordinator – About The Role
Arranging Collections:
- Liaise between the factory, freight forwarder, and internal stakeholders to schedule and arrange the collection and shipping of freight.
- Raise internal Advanced Shipping Notices (ASN) within SAP and update ASNs with estimated delivery dates.
- Appoint shipments to freight modes based on cost-effectiveness and priority.
Obtaining and Documenting Shipping Documents:
- Obtain and organize all necessary shipping documents, including Commercial Invoices, Packing Lists, Bill of Lading, MRNs, and Customs Clearance documents.
- Ensure all customs clearance submissions are accurate and timely.
- Maintain accurate records and update SAP, including document archiving.
Supplier Invoice Checks: Ensure relevant elements of supplier invoices match the data in SAP and flag discrepancies to the Buying team for resolution.
Inbound Tracking:
- Provide stakeholders with an overview of planned deliveries.
- Report product-level details for shipments that deviate from the planned schedule.
Freight Invoices:
- Validate freight invoices to ensure accuracy in billing and resolve any discrepancies.
- Receipted PO Maintenance:
- Review open purchase orders (POs) against receipts to ensure they are fully receipted.
- Work with the Buyer to close open POs as required.
Managing Logistics Supplier Relationships:
- Lead meetings with logistics providers to review freight market trends and provide business updates.
- Proactively engage with logistics providers to address any service level issues.
General Logistics Oversight:
- Responsible for arranging the collection and tracking of all inbound shipments.
- Ensure all shipments are accompanied by the necessary documentation and prepare breakdowns for customs brokers.
- Ensure the accuracy of customs declarations and facilitate smooth clearance.
Additional Responsibilities:
- Supplier invoice checks for both product and freight.
- Provide regular summaries to the business detailing the status of inbound shipments.
- Manage relationships with Freight Forwarders to ensure effective and efficient operations.
Key Accountabilities:
- Collaborate with Purchasing, Sales and Operations Planning, Finance, and Inventory Control teams.
- Balance cost-effectiveness with timely shipping solutions.
- Ensure compliance with all UK legislation related to imports.
- Uphold internal service level agreements (SLAs) and operational standards.
The successful Logistics Coordinator will have:
- Proven experience in a similar logistics or shipping role is essential.
- Proficient in Microsoft Office 365 with intermediate Excel skills.
- Familiarity with customs clearance processes is advantageous.
- Experience in the Freight Forwarding industry is a plus.
- Right to work in the UK is required.
- Must have access to your own mode of transport, as driving to the onsite location is required.
This is a fantastic opportunity for an experienced logistics professional to contribute to a dynamic team while gaining exposure to various aspects of the logistics and shipping industry. If you’re an organised, proactive individual with a passion for logistics, we encourage you to apply.