Salary : £24 - 25,000 (fte)

This dynamic multi-advisory professional services organisation in the heart of Guildford town centre has opportunity for a Part Time Support Administrator to join the team ( 21 hrs a week, 3 days 9am-5pm). Suitable candidates will have several years experience in an office administration role. This role is varied and diverse and will suit a flexible attitude and collaborative attitude to work.

Support Administrator (Part Time) – About The Role

  • General reception duties.
  • Answering incoming calls.
  • Manage post.
  • Document scanning, franking post.
  • Booking meeting rooms & organising catering.
  • Administration support to Partners.
  • General typing (audio and copy), sending emails, and working with MS Office applications.
  • Maintaining client databases.
  • Office financial tasks, petty cash, stationery and any ad hoc requests as and when required.
  • Ensuring the office environment and all general equipment is in working order.
  • Maintaining office supplies and being the first point of contact to service providers.
  • Assisting with marketing duties as required, to include maintaining the marketing databases, general circular letters to clients, the production of mail shots and E-shots, the organisation of seminars and networking events, including the preparation of appropriate materials for these events.

The successful Support Administrator (Part Time) will have:

  • Excellent organisation skills.
  • The ability to maintain high levels of confidentiality.
  • Ability to consistently meet targets and objectives by identifying and prioritising workload.
  • Excellent interpersonal/communication skills in dealing with clients and colleagues at all levels.
  • The ability to work flexibly.
  • Ability to work well as part of a team and use initiative to work efficiently on projects alone.
  • The ability to remain calm under pressure and work to tight deadlines.
  • The ability to demonstrate initiative to solve problems.
  • Meticulous attention to detail to ensure accurate work.
  • A confidence to approach external stakeholders/clients and prospective clients by telephone, sometimes speculatively.
  • IT knowledge and skills – good working knowledge of MS Word, Outlook, Excel PowerPoint and databases; Formatting, mail-merge and formulae skills useful, but not essential as training will be given.
  • Good level of general secretarial/office administration skills.
  • Good level of copy typing and audio typing (min. 50 WPM).

Support Administrator (Part Time) – Benefits

Up to 24 days holiday + bank hols
Season ticket loan
Contributory pension scheme

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